Minutes Protocol
To expedite and minimize the production and output of Commission minutes, the protocol to be followed for the recording and written presentation of TCIA minutes until such time as a standing rule or bylaw states otherwise will be as follows
Tennessee Commission on Indian Affairs
Regular (or called) Public Meeting
Place, Time & Date of Meeting
Presiding Officer of Meeting - Parliamentarian for Meeting
Commissioners present: Names only.
Commissioners absent: Names only.
Parliamentarian (if any): Name only.
The meeting was called to order at ______________, followed by an opening prayer by ________________.
Minutes were (approved, approved with corrections, tabled until the next meeting).
The treasurer’s report was given. (add actions made relevant to the report if any)
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Commissioner reports: (duplicate lines as needed)
Name of Commissioner: brief summary (no more than 2 sentences; save motions to list below)
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Committee reports: (duplicate lines as needed)
Name of Committee: brief summary (no more than 2 sentences; save motions to list below)
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Organizational reports: (duplicate lines as needed)
Name of Organization: brief summary (no more than 2 sentences; save motions to list below)
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Summary of Public Comments: (duplicate lines as needed)
Name of speaker: Summarize comments (no more than 2 sentences; save motions to list below)
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Business: (duplicate lines as needed)
Agenda item: any action taken (example: no action, no action required, or a motion, point of order, or appeal if made).
Note: On motions, list only the motions and whether they passed, failed, were amended, or deferred (tabled).
Do not include “discussions or comments.” Motions must be made and recorded in a positive form.
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The meeting was adjourned at _________, following a closing prayer by ______________.
Respectfully submitted by: Secretary or recorder’s name
